USING THE UCF E-MAIL AND TELEPHONE DIRECTORY

The UCF E-Mail and Telephone Directory is is an online database of all student, faculty, and staff data. This database is updated monthly. Students who do not wish to have their directory information displayed, must go to the Office of Student Affairs (Administration Building, room 282) and fill out a "Request to Prevent Disclosures or Release Directory Information" form. The Student Affairs office will process the form and forward the request to the appropriate departments. Computer Services will turn off the informations display once the student record is updatred in the student database. The request can take 3-5 business days to be processed before the information is deleted from the online database.

HOW TO CHANGE INFORMATION IN THE DIRECTORY

If the information in the E-mail and Telephone Directory needs to be updated, you should follow these steps to make the correction:


INFORMATION ABOUT PEOPLE AT UCF

To use the UCF Electronic Phone Book to obtain information about an individual on campus, you must access the following web page:

http://pegasus.cc.ucf.edu/CSOlookup.html

You can use the lynx command (see Using Lynx to Surf the Internet for information) to access the page as follows:

pegasus% lynx http://pegasus.cc.ucf.edu/CSOlookup.html

The following screen will be displayed:
 

                       UCF Phone Listing (CSO database) (p1 of 2)

SEARCH THE UCF PHONE LISTING

 

Please enter the information for the person you wish to search for. The best way to do this is to start with as little information as possible (such as only the last name) and only limit it further (add first name or the department) if you receive too many responses. Note: The search accepts the common wildcard characters asterisk ("*") for an unspecified number of characters, question mark ("?") for a single character, and the square brackets ("[" and "]") to enclose a limited number of choices. The asterisk ("*") may not be used as the initial character of any query. The results will not be in any discernible order.

Name: ____________________

Alias: ____________________

E-Mail: ______________________________

Phone: __________

Department: ____________________

Pegasus User ID: ________

(Text entry field) Enter text. Use UP or DOWN arrows or tab to move off. Enter text into the field by typing on the keyboard
Ctrl-U to delete all text in field, [Backspace] to delete a character 

Pressing the <+> key will show you the second screen:

                     UCF Phone Listing (CSO database) (p2 of 2)

Submit Search

Clear Values

(Form submit button) Use right-arrow or <return> to submit ('x' for no cache). Arrow keys: Up and Down to move. Right to follow a link; Left to go back. H)elp O)ptions P)rint G)o M)ain screen Q)uit /=search [delete]=history list

Note that in an electronic phone book entry, information about a person is organized into discrete pieces of information called fields. Each field has a name describing the contents of the field. For example, the field called address contains the campus address of the person in question. As an example, if 'mickey mouse' was entered in the name field and the Submit Search link was chosen, the following screen will be displayed:

            Results of search on the UCF Phone (CSO) database  (p1 of 2)

SEARCHING ON:

* name: mickey mouse

_________________________________________________________________

Results of your search: Note: All phone numbers without a given area code are in the 407 area code of the US.

_________________________________________________________________

name: Mickey Mouse
phone: (407) 555-1234
address: 1234 Main Street
address: Orlando, FL 32816 

-- press space for next page --
Arrow keys: Up and Down to move. Right to follow a link; Left to go back.
H)elp O)ptions P)rint G)o M)ain screen Q)uit /=search [delete]=history list


Pressing the <SPACEBAR>will show you the second screen:

                   Results of search on the UCF Phone (CSO) database  (p2 of 2)

department: Hospitality Management

email: mmouse@pegasus.cc.ucf.edu

_________________________________________________________________ 


Commands: Use arrow keys to move, '?' for help, 'q' to quit, '<-' to go back
Arrow keys: Up and Down to move. Right to follow a link; Left to go back.

 H)elp O)ptions P)rint G)o M)ain
 screen Q)uit /=search [delete]=history list

When a simple query is executed, the directory looks for and displays every entry whose name field contains the name(s) specified in the query. Matching is not case sensitive and is done on a word-by-word basis. That is, both the query expression and the entry are broken up into words and the individual words are compared. Thus, if 'mickey mouse', 'Mouse mickey', or 'Mouse Mickey' are placed in the name field, the same results will be displayed.

If you only know a person's last name (or even only a first name), you may query the directory using only one name (e.g. 'Mouse'), although this can result in multiple matches.

HOW TO NARROW THE SCOPE OF A SEARCH

Searches on common names (e.g. John Smith) or just a first or last name will often produce multiple matches. If there are too many entries to view, you can provide the directory with additional information, such as a phone number, address, or other field in the search screen in order to narrow the range of possible matches. For example, if you were trying to look up a friend named Mickey who comes from Orlando, you could enter 'mickey' in the name field and 'orlando' in the address field. This would result in a list of matching entries for all people named Mickey whose address field contains the character string 'orlando'. It is also possible to use several fields to restrict a search. The object here is to make the query specific enough so that it does not generate an excessive number of matches. Another way to narrow a search is to include a middle initial, replacing the period with an asterisk.

It is also possible to look for information in the directory not by name, but by information held in another field. However, all searches must have an item in at least one of the following indexed fields: name, alias, email, phone, or department. All the other fields serve merely to restrict the scope of the search. For example, if you know that your friend 'Donald' from Orlando is going to school here and you know his phone number is '555-1234', you can enter 'orlando' in the address field and '555-1234' in the phone field and still find your friend.

Although the directory does not care about capitalization of words, it does require words to match exactly. For example, a query using 'john' will not match entries for 'johnson'. However, special symbols called wild cards can be used in a search to find an entry for which only a few letters of a field are known.

The <*>(asterisk) is used in place of one or more unknown characters. For example, to find the entry for 'S. Dorner', where the remainder of the first name is not known, an appropriate search string would be 's* dorner'.

When only one character is unknown, the <?>can be used in place of the character. For example, to find 'Gladys Johnson' (or is that 'Johnsen'?), an appropriate search string would be 'gladys johns?n'. You can also use the square brackets ([ or ]) to specify a select number of choices for a particular character. For example, 'gladys johns[eo]n' would find only those people whose last name is spelled either 'Johnsen' or 'Johnson'.